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How to Use Your iPhone 5 As Your Main Work Equipment

appleThe latest Apple iPhone is among one of the flagship devices that has great features and superb hardware specs, such as a powerful CPU, 4G LTE and an updated iOS platform. Although it can’t exceed the functionalities of a full-fledge laptop, some people are using the iDevice for business purposes while on-the-go, by using business tools and applications. If you’re planning on using your handset as a main work equipment, here are our five recommended tips for you.

Treat Your Smartphone Like A PC

One of the advantages of the gadget over a computer is its portability. However, frequent usage makes it more susceptible to accidental damages specially on its LCD screen. Just like a computer, you should have a reliable screen protector and a protective casing for your iDevice. You can also use products like PowerSkin Battery Case, a gadget defender that doubles as a battery extension. It has been recommended by O2 for the iPhone 5.

Download Office Productivity Suite

Office programs are crucial for every business. Although the default note-taking application gives a functional user interface, you might want to consider installing applications such as Microsoft Office 365, Polaris Office or Documents to Go.

Google Apps free edition – it isn’t free anymore!!

As of today all new subscribers to Google’s very popular free version of Google Apps will have to pay the subscription rates for it. Currently this is £3.30 per user per month. Pricing info here

Whilst many people will moan about this, we don’t think it will put people off subscribing as it is only 3 quid after all! However, with its limitations and Hosted Exchange getting ever so popular it could send potential sign ups looking elsewhere. Watch this space!! And whilst you are watching this space why not check out our Hosted Exchange package

:)

Disable and Turn Off User Account Control (UAC) in Windows 7

 

It’s pretty damn easy to turn off the User Account Control (UAC) in Windows 7. There is nothing more annoying than the computer asking you for ‘permission’ to run that program?!? Errr…..hello?! Stop bothering me and let me run it!

So here’s how to do it!

• Type UAC into the Search box and press enter. Alternatively click on Start – Control Panel – User Accounts – Change User Account Control Settings
• You will see this window:

User Account Control

 

Simply drag the slider on the left all the way to the bottom!

How to enable the administrator account in Windows 7

Where the hell is the built-in administrator account in Windows 7/Vista?!? It’s still there folks but those good people at Microsoft have just forgotten to enable it that’s all.

So here is how to enable it:

  • Go to Start > All Programs > Accessories > right click on Command Prompt and ‘run as administrator’
  • Now type the following command ‘ net user administrator /active:yes ‘
  • Press ‘enter’
  • You should see this:
  • Now simply log out or restart your PC to see the administrator account as a logon option

How to create an HTML email signature in Apple Mac Mail

 

Guest Blog:

Firstly let me be perfectly clear, I am not an Apple fan, my wife has an Apple because apparently they are easy to use.

So now you’ve finished tearing your hair out here are my top tips for getting a pretty signature that would take you 2 seconds in Outlook or any other PC application, onto your shiny desktop ornament or lap based shiny ornament otherwise know as an Apple Mac

1. I found this easier to do the first part on a PC because I know my way round a PC so here goes, step 1 create your HTML signature in application of choice. I used Notepad because I’m old school.

<br />
 <br />
 <div id="sig" style="min-width: 960px; min-height: 82px; line-height: 18px; margin: 6px 0; padding: 8px; border-top: 1px #999999 dotted; border-bottom: 1px #999999 dotted; font-family: 'Lucida Grande', Verdana, Arial, Sans-Serif; font-size: 12px; color: #999999; " >
 <a href="LOCATIONOFYOURLOGO" title="longcroftcathotel.co.uk"> <img src="http://longcroftcathotel.co.uk/img/layout/logo.png" alt="Longcroft Cat Hotel" style="float: left; padding: 2px 6px 0 0; border: none;"></a> <div style="padding: 6px 0 0 0"> <span style="font-size:14px"> <strong style="color: #333333">Abi Purser</strong>, Founder</span><br /> <strong><a href="http://longcroftcathotel.co.uk" title="longcroftcathotel.co.uk" style="color: #666666; text-decoration: none; border-bottom: 1px #cccccc dotted;">Longcroft Luxury Cat Hotel Group</a></strong><br /> 23 Longcroft Lane, Welwyn Garden City, Herts | Telephone:             01707 832000       <br /><a href="http://twitter.com/thecathotel"><img src="http://LOCATIONOFYOURTWITTERICON" alt="Twitter" width="32" height="32" style="float: left; margin: 2px 4px 0 0; border: none;"></a> <a href="https://www.facebook.com/pages/Longcroft-Luxury-Cat-Hotel/139818322709311"><img src="LOCATIONOFYOURFACEBOOKICON" alt="Facebook" style="float: left; margin: 2px 4px 0 0; border: none;"></a> <a href="http://www.linkedin.com/profile/view?id=79341328&locale=en_US&trk=tyah"><img src="LOCATIONOFYOURLINKEDINICON" alt="Linked In" style="float: left; margin: 2px 4px 0 0; border: none;"></a> </div> <div style="clear:both"></div> </div> <br /> <br /> 

Was the code I used. Replace all the bits you want to replace, so links to images, logos, social media icons (if any). Equally you can create your own look and feel totally up to you at this point.

Do not add any <head><body> etc tags. It’s just plain layout code. You can use tables, divs etc any stylesheet (CSS) stuff you do has to be inline as you can see above.

2. So you have your code, save it as something memorable, if like me you’re doing this on a PC whack it on a USB stick and plug that into your Mac.

3. Welcome to their world. First off make a signature in Apple Mail. Go to mail, then preferences > signatures. Create any old signature with random stuff, call it something meaningful as you’ll be overwriting with yourt new shiny one shortly (I say shortly make some tea, it’s not that short)

4. Navigate to your USB stick (click finder, show all folders and find your USB stick, it’s sort of like windows explorer honest)

5. Drag your HTML file onto the Safari icon on the toolbar strip thing at the bottom.

6. Now click File > Save as and save the file as a webarchive. Name is something simple so you can find it again. I saved it in Documents as that was the folder I could find most regularly

7. Now this is the fun bit…go to Finder again (the one that looks like windows explorer) open a new finder window. Then hit Finder, click Go > Go To folder and copy and paste this into the searchg bar thing : ~/Library/Mail/V2/MailData/Signatures/

8. A window will pop up with some funny numbered things in there. If you’ve got lots in there from your numerous failed attempts at making shiny signatures, double click them and find the one you want to replace with the shiny.

9. Once you’ve found it, click it once so you’re kind of editing the name of it, make sure it’s all highlighted (should be by default) then hit Command + C (copy). You can now right click that file and move to trash or if you’ve still not discovered how to right click (I know right!) drag it over to the trash bin

10. Navigate to your documents folder, find your aptly named shiny signature which should have the file extension web (it’ll say web over on the right somewhere)

11. Click on the filename of that one and paste in your weird numbers.

12. Drag that file (it’s easier if you have two finder windows open for this bit one with the documents folder and one with the ~/Library/Mail/V2/MailData/Signatures/ folder open) into the signatures folder.

13. Open Apple Mail > go to preferences signatures, it’ll show you a preview of your shiny sig with broken images DO NOT PANIC!!

14. Compose a new mail and TADA!! your shiny signature.
That was easy wasn’t it!

Matt Purser is the Director of www.edgeward.co.uk building awesome web stuff for awesome clients….

What is Hybrid Cloud?

There is a new buzz word on the street. Designed to confuse and baffle the millions of people out there that have just got used to the term ‘The Cloud’. It’s a word that will strike fear into the heart of many techies and will have everyone racing to Google and Wiki to find out exactly what it is. The word is Hybrid Cloud.

Not so scary at all is it? In fact most of you are already using it in a basic form. You could class Dropbox as Hybrid-Cloud in a crude sense. Wiki describes it as ‘A hybrid cloud is a cloud computing infrastructure composed of two or more clouds (private, community, or public) that remain unique entities but are bound together by standardized or proprietary technology that enables data and application portability’………whatever…..

There are many products, of which some are really very, very good. One of these is called Egnyte which we will be reviewing shortly. These products are replacing servers for small businesses everywhere, and are cost effective, user friendly and maintenance free. No more £90 p/h charges for your server guy eh?!

You can give access rights to certain individuals such as Read, Read/Write, Read/Write/Delete and create 100’s of users for a small monthly fee.

We will give you more details in our upcoming review, but basically…….Hybrid Cloud is comprised of a cloud server and a local or private cloud. Simples.

Why aren’t you using Google Apps for Email?!?

One of the most common problems our customers have is email – great when it’s working, a complete bloody nightmare when it’s not! So many of you have these horrible POP 3 accounts and then link them to your phone. Emails are everywhere, nothing is synced, you plug your phone in to your PC to update contacts – I mean this is the 21st Century here and you’re plugging your phone into your PC to update the whole thing….crazy!

And then there’s the backing up of your .pst file (where your email is stored) or the NOT backing up of it as many of you do. So the hard drive fails, you backed up last week but forgot to do your emails. They are gone. And your contacts.

Here are 2 words for you – Google Apps. There you go. That’s what you need. Whether you’re a small office of 2 people or a large office of 200, this is the shizzle. And before you scream ‘but we love using Outlook our users can’t change now!’ ……you can still use Outlook. Good eh?!

It will only cost you £33 per year (£2.75 per month) for 1 user login. If you want to share the login it will still cost you only 1 licence. If you are on your own and have 3 or 4 different email domains it will still only cost you £33 per year. However if you want yourself and another to have their own address and login then it will be an extra £33 (£2.75 per month).

You will also be able to sync emails, calendar and contacts with your mobile Smartphone, tablet PC and PC/laptop/MAC and any other computer in the world! Your email will also be backed up and be reassured that Google are looking after you. You will be able to access your email from anywhere at anytime as long as you have an internet connection.

If you would like more info, get in touch. Ask yourself the question.

You NEED to be using cloud software, so start doing it now.

7 Deadly Sins

We see some interesting sights on our travels, so have put together a list of 7 Deadly Sins – things people do that you really shouldn’t on your computer!

Are you guilty of any of the following?!?!

1. Using the laptop as a coaster
2. Using the keyboard as a dinner plate!!
3. Glue wobbly keys down on the keyboard
4. Double click, triple click, quadruple click, quintuple click on an icon
5. Cleaning the monitor screen with polish
6. Saving docs all over the desktop instead of My Docs
7. Picking your nose and typing

And if you know of anymore then do please share with us and comment!!

Free Anti-Virus = Rubbish

When it comes to free anti-virus products, The IT Guy has very strong opinions on the subject. And we are entitled to. Because on a weekly basis we get PC’s that are riddled with viruses. And when we say riddled we mean completely trashed. Unable to be used with pop ups all over the place saying you have a million Trojans ‘click here’ to buy the full licence of this product to clean it up, blah blah blah.

Why do you think the product is free in the first place? Sure it might offer a little protection but that’s not good enough. If you are not properly protected against Trojans you are at risk to lose everything on your PC. And if you haven’t backed up? Oh dear…….

Let’s not beat about the bush, let’s use the most common and popular product as an example: AVG Free Edition. In fact 99% of the infected machines that we clean up have this installed. Now guys, for less than 20 quid you can have your PC protected against these Trojan fellas for a year. For around 25 quid you can protect 3 machines for a year. The product we always recommend is Kaspersky Internet Security. Why? Because we know it works. And it works well.

But we’re not bullying AVG it happens on nearly all of them – even Microsoft Security Essentials. So do yourselves a favour please: DO NOT USE FREE ANTI-VIRUS SOFTWARE. If you do then you will pay the price at some stage.

Whatever product you choose to use, make sure you use it with a decent malware removal tool – Malwarebytes is one of the best out there and is free to use.

The IT Guy can recommend you buy Kaspersky from Amazon as it’s usually the cheapest place.

You have been warned…..

Removing Startup Programs

Welcome to the 1st online tutorial from The IT Guy – Removing Startup Programs. We aim to provide regular tutorials for all our friends out there and hold their hand through the crazy, messy world of PC hints and tips.

That’s enough waffling, watch the video and enjoy!!

We’d like to thank the lovely and very talented Pam Jones from Eight-Interactive for producing this for us – thanks Pam!!

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